Macro to delete rows based on criteria

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The following VBA and Macro Tutorials may help you better understand and implement the contents below. The following GIF illustrates the results of executing this macro example. As expected, VBA deletes row 6 of the worksheet. To delete a row and explicitly shift cells up to replace the deleted rowuse a statement with the following structure:.

As expected, VBA deletes row 10 of the worksheet and shifts cells up to replace the deleted row. As expected, VBA deletes rows 14 to 18 of the worksheet. To delete the selected row the row containing the active celluse the following statement:. When I execute the macro, the active cell is B As expected, Excel deletes the selected row.

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When I execute the macro, the selected cells are B24 to B As expected, Excel deletes the selected rows. Line 6: Else Item: Else. Description: The statement following the Else clause line 7 below is executed if the condition tested in the opening line of the If… Then… Else statement line 4 above isn't met and returns False. VBA Construct: Set statement.

Description: Assigns the object reference returned by item 3 below to BlankRows item 2 below. Item: BlankRows.

Description: Holds a Range object representing the empty rows found by the macro. Rows Counter. VBA Construct: Worksheet.

Rows property. Description: Returns a Range object representing the row through which the macro is currently looping. Description: Ends the If… Then… Else statements that began in lines 3 and 4 above.

Delete Item: If… Then. Description: Conditionally executes the statement at the end of the line items 7 and 8 below if the condition specified by item 6 below is met. Item: Not. VBA Construct: Not operator. Description: Carries out a logical negation on item 3 below. In other words, if item 3 returns: True, the result is False.

False, the result is True. Item: Is. Description: Compares 2 object reference variables: i Not BlankRows items 2 and 3 above vs. If both object references refer to the same object, the Is operator returns True. If they refer to different objects, Is returns False.

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Item: Nothing. Description: The default value for a data type.Keep in touch and stay productive with Teams and Officeeven when you're working remotely. When you want to either quickly delete a lot of data or delete a set of data on a regular basis in an Access desktop database, a delete or an update query might be useful because the queries make it possible to specify criteria to quickly find and delete the data. Using a query can also be a timesaver because you can reuse a saved query. You cannot use delete or update queries in Access web apps.

Choosing a query type. Using a delete query. Using an update query. Additional Information. Troubleshooting tips. You can use either an update query or a delete query to delete data from your database. Select a query based on the details in the following table:. See the section on deleting data from related tables. Delete queries remove all the data in each field, including the key value that makes a record unique. Makes it easier to delete values by updating the existing values to either a null value that is, no data or a zero-length string a pair of double quotation marks with no space between them.

Top of Page. Right-click Start and click Open Windows Explorer. Verify that you have the necessary permissions to delete records from the database. If you are not sure, contact your system administrator or the database designer. Make sure that you have enabled content in the database. By default, Access blocks all action queries delete, update, and make-table queries unless you first trust the database.

For information about trusting a database, see the section Stop Disabled Mode from blocking a query. Ask other users of the database to close all tables, forms, queries, and reports that use the data that you want to delete. This helps avoid lock violations. Before you edit or delete records, making a backup copy of the database is a good idea in case you want to reverse your changes.

Browse to and point to select the database, click the arrow next to the Open button, and then click Open Exclusive.

Access closes the original file, creates a backup, and then reopens the original file. Click Save As and specify a name and location for the backup copy, and click Save.

To revert to a backup, close and rename the original file so that the backup copy can use the name of the original version. Assign the name of the original version to the backup copy, and open the renamed backup copy in Access. To create a delete query, click the Create tab, in the Queries group, click Query Design.

Excel VBA Delete Row: Step-by-Step Guide and 12 Code Examples to Delete Rows with Macros

In the Show Table dialog box, double-click each table from which you want to delete records, and then click Close. The table appears as a window in the upper section of the query design grid.

macro to delete rows based on criteria

Otherwise, the delete query removes every record in the table. Double-click the field that you want to specify as the criteria for deletion, enter one the criteria in the Criteria row of the query designer, and then clear the Show check box for each criteria field. An example of when you might want to use this option: Suppose you want to remove all of the pending orders for a customer. This section explains how to use an update query to delete individual fields from tables.

Remember that running an update query to delete data will change the existing values to either NULL or a zero-length string a pair of double quotation marks with no space in betweendepending on the criteria that you specify.Sometimes we get the data set from another person and the need to do a lot of work to clean this data set.

We will discuss how to delete rows in excel based on certain condition:. If you have a datasheet containing the value of clients as Yes and NO. You will get the desired result of deleted no clients and only Yes clients will be reflected on your data sheet.

But these are short steps, please read below paragraph for more information. For example, you have a data set wherein a column, yes and No values are mixed up. And you need to delete the client where no value is there. We can definitely sort this column and then we can delete the rows where the value is only no. Here we go…. For example, you have the dataset like below where column E indicates Yes and No and you need to delete the rows where it is No.

You can use auto filter also but sometimes it also not possible. Now you will create another column which will help us to track the order.

In column F, I have placed the serial number so that order cannot be messed up. If you click on ok then you will see that all the no values on one side and yes values are on another side.

It will help to delete the entire row where the values are no. Or you can go to Home tab and then click on Delete icon on cell section and then press delete sheet rows. Till we are not finished. Your order is now messed up. Now you sort again and this time, your sort by column should be Help column and order should be smallest to largest. As soon as you will press the ok button your data will be back in the same order like it was earlier.

The serial number for No values obviously should be deleted. Your data now looks like below. And the important part is that your data order remains the same. Another one option you can apply. Then you will get another dialog box which will ask which one you want to delete. You need to choose the entire row and then press ok. See below pictures. To get the exact details read below example.

Now we will use our VBA application to do the same task with code. Then click on Inset and then click on Module and in the new module paste the below code. Now you run the code by pressing F5 button or run button from the Visual basic page an input box will appear and will ask you which value you want to delete.

You can write yes or No and then press the ok button. Lr is helping me to find the last row of the column E.Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

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Did this solve your problem? Yes No. Sorry this didn't help. I would mark the rows for deletion first.

macro to delete rows based on criteria

Excel doesn't "sometimes get the wrong last row. Offset 0, Value, After:m. Offset 0, -1 Is Nothing Then. Offset 0, 5. Offset 0, 6. I think the reason your test case took 5 to 10 seconds is because the Union method becomes progressively slower as you keep adding ranges to the existing union of ranges being formed.

Given this fact, I would think 50, rows of data could become quite taxing on the Union method depending on the data layout. Can anyone confirm my recollection on the maximum number of areas for the Union method? Seemingly as well if you try to select more than that in VBA no error code is generated so you can't trap for it. I can not confirm this. I took a timer every lines. As Mike posted, I may have mixed up the limit of non-contiguous range selections with applying the Union method to non-contiguous ranges, so perhaps I am thinking of selection with regard to the slowdown issue as well.

It is just that I have this strong, strong feeling that the limits I talked about applied to the Union method. Anyway, just to follow up on your test for the limit Excel will meld the adjacent ranges together.

You can see this with this line of code The crude piece of code below; I think, demonstrates the point. Use the loop from 1 to and the range is created abd selected correctly.

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Use the loop to and it seems to work OK but in fact the last numbered cell in column A does not get included in the range. No error is generated.

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If you use delete instead of select the results are the same. I have no reason to suppose building the range using UNION would behave differently but I don't have the patience to test it, it takes too long to build. Sub nn Range "A:A". SpecialCells xlCellTypeConstants, 1. Select MyRange. Select End Sub.By using our site, you acknowledge that you have read and understand our Cookie PolicyPrivacy Policyand our Terms of Service.

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I am currently building a macro to format a sheet of data as well as to remove inapplicable rows of data.

macro to delete rows based on criteria

So far I have been able to achieve the first objective, but not the second. The existing code is:. The code below creates a working column, then use a formula to detect delete criteria and then autofilter and delete the result records. Learn more. How to delete rows in Excel based on criteria using VBA? Ask Question. Asked 8 years, 6 months ago. Active 4 years, 1 month ago. Viewed 81k times. Offset x, 0. Active Oldest Votes.

Row, rng1. ColumnCells 1, rng1. Column Application. Insert With rng3. Offset -1, 1. Resize rng3. Delete On Error Resume Next 'in case all rows have been deleted. Count, 1. End xlUp. SpecialCells xlCellTypeVisible. Delete End With ActiveSheet.

ShowAllData End Sub.VBA code to delete rows based on multiple criteria example will help us to delete rows based on multiple conditions from excel worksheet. We can use Delete method of Rows to delete the rows based on multiple criteria. In this example we will see how to delete the rows in excel worksheet using VBA based on multiple criteria. VBA code for deleting rows based on multiple criteria macro should work for all the version of Microsoft ExcelExcelExceland Excel This will help you to know how to delete specific rows based on multiple conditions from Excel workbook using VBA.

We are using the Delete method of the Rows object of worksheet. Here is the conditions which you want to check to delete rows. And Row Numbers are the row numbers to delete.

And EntireRow. Delete method will delete the Entire rows from the Excel spreadsheet. Delete rows based on multiple criteria using VBA: Examples The following VBA code is to delete rows based on multiple criteria from the excel worksheet.

This code will delete the rows 1 to 20 if it satisfy the condition 1 if cell value is 1 and conition2 if cell value is blank. Instructions to run the VBA code to delete rows based on multiple criteria Please follow the below steps to execute the VBA code to delete rows based on multiple criteria from Excel worksheets. Step 6: Now press F5 to execute the code. Now you can observe that the rows are deleted from worksheet if cells in Range A1 to A20 contains 1 or blank cells.

Delete End If Next. You can observe that we are looping through the cells from bottom to up. This is the best approach to delete the rows if based on multiple criteria. Thank you for the code. I would like to delete rows based on multiple criteria.Includes video tutorial and sample code.

Does your data preparation process include deleting the same rows based on a condition? If so, you can use a macro to instantly delete any rows that have a particular value, date, or even blank cells. Below is an image of a data set that has some blank cells in column E Product.

You can see one of those blank cells is E6. To remove the rows that have blank cells like this one, the macro first applies a filter to the product column. Next, the macro simply deletes all of the visible rows that have been left by the filter. It uses the SpecialCells method to create a reference to the visible cells.

Finally, the macro can also clear the filters so that you are left viewing the entire data range, minus the rows you've deleted. Important Note: I added a step to clear all filters in the range or Table at the beginning of the macro. This ensures that there are no filters applied to other columns that could cause additional rows to be filtered out.

The code is also included in the Excel file in the Download section above. If you want to run the macro without having that pop-up box interrupting, you can simply remove the apostrophes before the two lines of code that begin with Application.

The Application. Setting it to False will turn off the alerts.

Create and run a delete query

These are alerts you might see from Excel when deleting ranges, deleting sheets, closing without saving, etc. If your data is in an Excel Table instead of just a range of cells, you can still delete rows based on cell contents using a macro. The code is almost the same, but tweaked slightly so that it applies to Tables. Here is the code you would use for a Table.

You can create a custom message box before deleting rows, instead of the default Excel warning to delete rows. The macro below also tells you the number of rows it is going to delete, and asks if you want to proceed.

Deleting rows based on a cell value

This pop-up just serves as a check before deleting rows. It's a great way to double check everything looks good before deleting. It also prevents you or your users from accidentally running the macro. It's part of my 4 part video series on the Personal Macro Workbook.

Macro to Delete Rows based on criteria

You can also delete rows with a macro using more than one criteria. This allows you to delete rows based on values in multiple columns. The filtering essentially uses AND logic between the columns and all conditions must be met.


Macro to delete rows based on criteria